Editor’s Note: If you would like Bill Jelen to acknowledgment your Excel catechism in an accessible column, accelerate an e-mail agenda to [email protected] If he chooses your catechism as a affair for his column, you’ll win a book from CFO and MrExcel.com.
Kathleen W. wins a archetype of Excel 2007 Miracles Made Easy for her question, “How can you set up a action to sum capricious rows? For example, how would you sum every third corpuscle area the row characterization is ‘forecast’? Selecting anniversary alone corpuscle is too time-consuming if you accept bags of rows.”
Yes, architecture the blueprint by apropos to anniversary alone corpuscle would booty too long. Here’s my suggestion. First, booty a attending at the abstracts set in Figure 1. It would booty hours to accomplishment the blueprint I’ve started there.
Formulas like =C4 C8 C12 C16 C20 or =SUM(C4,C8,C12,C16,C20, accept been about back the aurora of the spreadsheet in 1981. What you charge to break this botheration is a action alien in 1997, alleged SUMIF.
As you can see in Figure 2 (above), the action usually has three arguments. First, you specify a ambit of row labels. The additional altercation is a distinct amount that you achievement some row labels will match. The third altercation is a ambit of numbers that accord to the row labels in altercation 1. Whenever the row characterization in the ambit matches the criteria, the agnate amount from the sum_range is included in the total.
One way to body the blueprint is to specify the belief in quotes (see Figure 3): =SUMIF(B2:B4464,”Forecast”,C2:C4464)
Or, you can access the belief in a corpuscle and point to a cell. In Figure 4 (below), I’ve added dollar signs to accomplish the aboriginal and third arguments complete references, and affected the blueprint to body a baby arbitrary table to add up anniversary of the three types of ethics in the abstracts set.
Variations on SUMIFBack in Figure 2, Microsoft shows the [sum_range] altercation in aboveboard brackets, acceptation that it is an alternative argument. How could this be optional? If the ambit and sum_range are the aforementioned set of cells, you can leave off the sum_range. This would alone appear if you were attractive for numeric criteria, such as accretion all beef aloft 20000:
Invariably, already you adept SUMIF, you will run into a botheration area you charge to sum based on two conditions. SUMIF cannot handle this. If you are application Excel 2007 or newer, argue Excel advice for the new SUMIFS (plural) function. Before Excel 2007, you had to use the acutely complicated SUMPRODUCT action to break the problem.
Bill Jelen is the columnist of 33 books about Microsoft Excel and the host of MrExcel.com. You can win one of those 33 books if your catechism is acclimated for a approaching column. E-mail your catechism application the articulation in the byline of this article, or anon to [email protected]
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